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Department:  Nursing Support
Status:  Full Time
Shift:  1st

As a valuable member of the Staffing Office at Hoag Memorial Hospital, Newport Beach, you’ll maintain clerical organization within the unit, and help the team create a Patient-Centered Care environment. Being a Hoag Nurse Staffing Coordinator means having strong customer service and multi-tasking skills, and the professionalism needed to handle sensitive patient information. Your work will allow the department to offer the highest level of care to those who depend on us. 

Inside Hoag's Staffing Office

As Nurse Staffing Coordinator, your primary responsibility will be to ensure that each unit is staffed according to California State guidelines. This is accomplished by utilizing the float pool, through scheduling, answering phones, ordering department supplies as directed, and compiling and maintaining patient expiration records. You will work closely with Department Supervisors and Directors to determine which units need additional staff, maintaining strong correspondence throughout, and providing administrative support and assistance with department-related projects when needed.

Other duties may include:

  • Accurately documenting activities (sick, absent, tardy, floating, AR’s, schedule changes OT, extra shifts) on staffing sheets.
  • Inputting new registry employee data into ANSOS, including license, BLS, date orientation packet is given, and unit-specific certifications, and entering date unit specific evaluations signed in ANSOS.
  • Accurately navigating the Affinity system to change passwords, enter midnight census, input acuities, and print acuity reports immediately following data entry.
  • Routinely printing nursing staffing office related reports such as the AR list, Code Reason Report, Disaster List, and the Staffing Report Sheets for nursing units/ schedule changes.
  • Managing staffing, updating employee data, and auditing shifts and schedules, to ensure employees meet the requirements for shifts.
  • Ensuring that the weekly schedule is printed and filed in the master schedule book.
  • Planning and distributing staffing schedules for the Nursing Division 2, communicating scheduling needs with all staff when there are shortages of available staff.
  • Obtaining licensure of any registry employee new to Hoag and performing license verification.
  • Maintaining registry files for registry employees new to Hoag, ensuring that files contain copies of current license, unit-specific certification expirations, and Department Director coverage.
  • Aiding in the training of new employees, and offering guidance, assistance, and direction to less experienced personnel.
  • Responding appropriately to inquiries and complaints, taking the initiative to resolve problems with appropriate action and follow through, including documentation for CQI.


Hoag employees consistently maintain a high standard of professional communication, appearance, and conduct. They’re driven to excel, and they’re deeply passionate about their work. To that end, we’ll expect you to participate in our continuous quality improvement process and maintain a working knowledge of departmental and hospital standards, policies and procedures.


We’re keen on following safety measures and infection control protocols, being attentive to details, and having intimate knowledge of the populations we serve.

Hoag is the Place to Be

We believe that when you join Hoag, you become part of a family. We’re deeply committed to giving back to those who help us serve our community, making your ongoing growth and development as a nurse our priority. Along with Pay for Performance salary increases, and sponsored training opportunities, Hoag employees, enjoy:

  • Annual performance incentives
  • Safe Harbor bonuses
  • Competitive 401 (k) program with matching contributions
  • Generous Paid Time Off (PTO)
  • Nursing Scholarships
  • Tuition Reimbursement
  • Nursing Clinical Ladder Program
  • Excellent Medical, Dental and Vision coverage
  • On-site Wellness Centers at our Irvine and Newport Beach campuses that include discounted services for massage therapy, acupuncture, meditation and mindfulness, yoga, Pilates and fitness coaches


We look for passion, an ownership mentality, and out-of-the-box thinking. If this is you and Hoag sounds like home, please apply. A member, our Talent Acquisition Team, will contact you if they want to know more.



  • High School Diploma or equivalent.
  • Effective communication and interpersonal skills.
  • Strong organizational and follow-through skills.


  • Knowledge of standard office equipment including, copy machines, computers, and fax machines.
  • One (1) or more years of clinical staffing coordinator experience, in a hospital environment.

There’s no Place Like Hoag

Recently, Hoag was recognized as the highest ranked hospital in Orange County in a 2018-2019 U.S. News & World Report. The organization was also ranked the #4 hospital in the Los Angeles Metro Area and the #8 hospital in California. The Association for Healthcare Philanthropy recognized 52 U.S. and Canadian nonprofit organizations as high-performing fundraisers in the North American healthcare industry for the fiscal year 2015. Forty of 52 were U.S. hospital systems.


We’re an industry leader at the cornerstone of exceptional patient care – but we can’t do it without you.


To learn more about us and see our culture in action, check out this video on YouTube:


  • Job ID #: 83173
  • Type: Full Time
  • Shift: 1st (600-1430)


Join the conversation and follow us on TwitterInstagram, and LinkedIn @hoagcareers.

Hoag is an equal opportunity employer.

Nearest Major Market: Orange County
Nearest Secondary Market: Los Angeles

Job Segment: Staffing, Medical, Nursing, Clerical, Social Media, Human Resources, Healthcare, Administrative, Marketing

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