Clinical Data Coordinator, Cardiac Surgery

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Date: Jun 9, 2019

Location: Newport Beach, CA, US

Company: Hoag Memorial Hospital Presbyterian

Job Description:

The Clinical Data Coordinator provides a wide range of professional support for the Administrators, Cardiologists, Cardiac Surgeons, Vascular Physicians, and Department Managers of the Heart & Vascular Institute by gathering, maintaining and analyzing data for planning and the development of key success and quality metrics.  The Data Coordinator oversees all data generated by the Heart & Vascular Institute, whether procedure-based or disease-based with definite goals within projected timelines set by CMS, DNV, ACC, STS, CCORP, VQI Pathways, and Heart Failure Get-with-the-Guidelines.  Using appropriate tools and internal/external databases, the Clinical Data Coordinator will identify and benchmark relevant performance metrics and resolve data discrepancies.  The data reports to be distributed to HVI staff, physicians and Hoag Clinical Excellence and Quality committees as needed.


Essential Functions

  • Collaborate with directors and managers to ensure data is accurate and remediate issues or concerns; ask appropriate questions to validate data and approach, ensuring accurate analysis.
  • Maintain data integrity.
  • Conduct analysis independently once approach to the analysis has been structured.
  • Utilize various software to extract and pivot data (Qlikview, MIDAS, EPIC and PATS).
  • Analyze, monitor and report qualitative and financial performance to Institute leadership.
  • Participate in Value Quadruple Aim (Clinical Excellence, Service Excellence, Affordability and Employee Excellence projects).
  • Abstract, validate, enter and compile relevant data/information in appropriate registries as needed.
  • Ensure registry data is accurate and reporting deadlines are met.
  • Submit data and reports in a timely manner in appropriate format and according to requirements.
  • Assume independent responsibility for assigned projects and carry out details thoroughly.
  • Maintain confidentiality of highly sensitive, confidential and comparative information.
  • Demonstrate direct, professional and collaborative communication style.
  • Review quality issues and recommend opportunities for improvement.
  • Coordinate with HIRE in overlapping research/registry cases.
  • Perform other duties as assigned.
  • Synthesize, analyze and validate data to provide baseline metrics and continual measurements for key indicators of quality, quality improvement initiatives and decision support.
  • Develop, update and manage dashboards used to measure Institute performance, service and financial and quality metrics as assigned.
  • Act as an expert data resource for staff and researching solutions.
  • Work with the Director on all new projects to ensure IT systems, schedules, communication to staff and follow-up for the projects are complete.
  • Act as a primary liaison for system upgrades, customizations, system interfacing and issue resolution with IT.
  • Coordinates and completes data submission for the following Quality programs;
  • Insurance specific programs
  • National safety organizations
  • Generate data queries based on validation checks or errors and omissions identified during data entry to resolve identified problems.
  • Design forms for receiving, processing or tracking data.
  • Direct and coordinate all aspects of registry functions including data collection, data submission, daily quality report issues, outcomes report review and analysis and contract management.
  • Supervise and coordinate Quality efforts, either within a department or within a larger team, related to national data collection and reporting.
  • Assume leadership and facilitation role with facility physicians, staff and administrative personnel.
  • Provides participating physicians with individual physician reports.



License, Education, Training and Experience


Required:         High School Diploma or GED.  2 years of clinical experience.

Preferred:         Bachelor’s degree in Business or Nursing.  Current RN license in the State of California.  2 years of cardiac or quality improvement experience.



Skills or Other Qualifications


Required:         Excellent communication skills, customer focused and excellent attention to detail.  Able to prioritize tasks and meet deadlines.  Strong interpersonal skills; able to work in a team environment.  Strong computer skills; experience with Microsoft Office including Word, Excel and PowerPoint.  Self-directed individual with ability to prioritize multiple tasks and meet deadlines, excellent attention to detail and maintain a high level of work quality.  Strong team player with excellent communication skills.

Preferred:         Advanced experience with Microsoft Office.  Medical terminology.  Ability to progressively probe, analyze, identify root causes of problems, provide practical solutions and negotiate solutions.  Superior analytical and problem-solving skills and experience with large data sets.  Familiarity with healthcare financial systems and processes.  Understanding of key financial and operational performance metrics, benchmarks, targets and calculations.   Adequate understanding of coding analysis and assignment of billing codes and DRG (diagnosis related groups).



Nearest Major Market: Orange County
Nearest Secondary Market: Los Angeles

Job Segment: Clinic, Database, Cardiac, Medical, EMR, Healthcare, Technology

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