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Department:  Nursing Support
Status:  Part Time
Shift:  2nd

Do you have a strong team mentality and thrive on providing valuable clerical support to a busy Emergency Department (ED)? Are you a self-starter, detail oriented, and passionate about being the “Go-To” resource for all physicians, NP’s, PA’s and RN’s? If you said yes, keep reading – we may have the perfect opportunity for you. 

As the Clerical Coordinator for the ED at Hoag Memorial Hospital, Newport Beach, you’ll maintain clerical organization within the unit, and help the team create a Patient Centered Care environment. Being a Hoag Clerical Coordinator means having strong customer service and multi-tasking skills, and the professionalism needed to handle sensitive patient information. Your work will allow the department to offer the highest level of care to those who depend on us. 

Inside Hoag’s Emergency Department 

As a base station in the Orange County Emergency Medical Services System, Hoag’s Emergency Department provides high-quality and compassionate emergency medical care 24 hours a day, seven days a week. Patients range across all ages and acuities, from non-urgent to emergent. You will be responsible for taking and recording clinical measures, collecting specimens, providing transportation as necessary, and maintaining equipment and supplies. 

Other duties may include: 

  • Maintaining pertinent patient information on various computer systems, including the Kardex supply chain management system (SCM). 

  • Monitoring and processing electronic orders; expediting STAT orders and notifying nurses as needed. 

  • Routinely checking and ordering supplies, following-up to ensure stock is available to meet the needs of the unit and informing appropriate personnel if items are unattainable. 

  • Completing shift inventory of all ECG transceivers/tele-boxes, and census sheets each night at midnight. 

  • Answering the telephone/call light promptly and courteously, relaying messages in a timely manner to the appropriate care giver. 

  • Coordinating unit activities during an emergency situation. 

  • Notifying nurses when physicians are making rounds, and of patients going off unit. 

  • Having an advanced understanding of SCM features, and the ability to assist clinicians that are unfamiliar with the system, navigate it proficiently. 

Hoag employees consistently maintain a high standard of professional communication, appearance and conduct. They’re driven to excel and they’re deeply passionate about their work. To that end, we’ll expect you to participate in our continuous quality improvement process and maintain a working knowledge of departmental and hospital standards, policies and procedures. 

We’re keen on following safety measures and infection control protocols, being attentive to details, and having intimate knowledge of the populations we serve. 

Hoag is the Place to Be 

We believe that when you join Hoag, you become part of a family. We’re deeply committed to giving back to those who help us serve our community, making your ongoing growth and development our priority. In addition to Pay for Performance salary increases, and sponsored training opportunities, Hoag employees enjoy: 

  • Annual performance incentives 

  • Safe Harbor bonuses 

  • Competitive 401 (k) program with matching contributions 

  • Generous Paid Time Off (PTO) 

  • Nursing Scholarships 

  • Tuition Reimbursement 

  • Nursing Clinical Ladder Program 

  • On-site childcare at our Newport Beach location 

  • Excellent Medical, Dental and Vision coverage 

  • On-site Wellness Centers in our Irvine and Newport Beach campuses that include discounted services for massage therapy, acupuncture, mediation and mindfulness, yoga, Pilates and fitness coaches 

We look for passion, an ownership mentality, and out-of-the box thinking. If this is you and Hoag sounds like home, please apply. A member our Talent Acquisition Team will contact you if they want to know more. 


  • Previous hospital experience or documented course for Clerical Coordinators, which includes knowledge of medical terminology. 

  • Demonstrates effective communication, interpersonal skills, and knowledge of proper body mechanics. 


  • High school graduate. 

  • Recent employment as a Clerical Coordinator. 

  • Knowledge of section specific test information and instrumentation. 

There’s no Place Like Hoag 

Recently, Hoag was recognized as the highest ranked hospital in Orange County in a 2018-2019 U.S. News & World Report. The organization was also ranked the #4 hospital in the Los Angeles Metro Area and the #8 hospital in California. 

We’re an industry leader at the cornerstone of exceptional patient care – but we can’t do it without you. 

To learn more about us and see our culture in action, check out this video on YouTube - 


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Join the conversation and follow us on Twitter, Instagram and LinkedIn @hoagcareers. 

Hoag is an equal opportunity employer.  



Nearest Major Market: Irvine California
Nearest Secondary Market: Los Angeles

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