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Department:  Support Services
Status:  Full Time
Shift:  1st

Job Summary: 

Provides administrative and secretarial support. Maintains outlook calendars, contact information and acts as a conduit for information. Is responsible for screening information and directing flow of information to appropriate personnel. Provides project support as needed. Is responsible to compile data, prepare reports and organize projects. Reviews and maintains reports as assigned. Is responsible for scheduling meetings, notifying participants of changes in location or times, documenting minutes and distribution of minutes as assigned. Participates in the continuous quality improvement process as required. Projects an image of professionalism in communication, appearance and conduct. Performs other duties as assigned. Support the mission and vision of the organization.


Essential Functions: 

  • Responsible for the accurate and timely organization and submission of documents/forms/data and spreadsheets for projects.
  • Provides statistical and financial data as requested.
  • Maintains files and projects in an organized, easily retrieved and efficient manner.
  • Designs, formats, revises and stores forms.
  • Collaborates with meeting leaders to prepare materials for meetings, agendas, and minutes.
  • Maintains a high level of accuracy and completeness in all work.
  • Effectively manages calendars to support a smooth working day.
  • Makes arrangements for travel, accommodations and conferences as directed.
  • Aids in maintaining appropriate supply levels for HMG-HMTS and office supply ordering. Assists with the receipt, distribution, and storage of supplies.
  • Supports all administrative functions for HMG-HMTS, including recordkeeping and correspondence.
  • Projects an image of professionalism and caring.
  • Projects an image of professionalism in all verbal and written communication.
  • Participates in process improvement activities as needed.
  • Uses initiative to resolve problems with appropriate action and follow-through.
  • Communicates and works with leadership in a timely manner, when data or resources are unavailable.
  • Effectively manages time.
  • Performs other duties as assigned.
  • Position may require local travel between various Organization locations.

Education, Training and Experience

Required: High school diploma and two-year secretarial degree or equivalent training.

Preferred: Recent experience in a healthcare setting. Human resources experience/background.


Skills or Other Qualifications

Required: Demonstrates effective communication, interpersonal skills, organizational ability, knowledge of proper body mechanics, safety measures and infection control, ability to follow instructions, knowledge of section specific test information and instrumentation may be required. Computer skills, familiarity with standard office equipment. High degree of organizational skills. Able to set assignment priorities, work independently within established guidelines and maintain confidentiality.



Nearest Major Market: Orange County
Nearest Secondary Market: Los Angeles

Job Segment: Clinic, Secretary, Administrative Assistant, Instrumentation, Business Process, Healthcare, Administrative, Engineering, Management

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