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Department:  Business Services
Status:  Full Time
Shift:  1st

The AP Specialist is responsible for a high volume of Accounts Payable (A/P) invoices ranging between 70-100 per day using Automatic Invoice Matching system (i.e., 3-way match). Will also be responsible for preparing monthend A/P accruals and reconciling monthly vendor account statements and other special and/or month-end projects as needed. Will be working with electronic A/P invoice processing.


Essential Functions

• Process audit MAT, DRP and SER transactions accurately and reviews items billed (i.e., qty, freight, services) are consistent with the P.O. and sales/use tax are properly recorded.

• Process and audit EXP transactions accurately (i.e., adheres to A/P P & P, sales/use tax and 1099 reporting guidelines).

• Resolve invoice discrepancies by following through on invoice issues with internal/external customers.

• Process invoices timely to avail discounts offered by vendors and record the discount properly in Lawson.

• Audit invoices and check requests for accurate reporting of sales/use tax to reduce entries in the Out of Balance Distribution Closing Report (AP175).

• Regularly submit Vendor Maintenances to assist in maintaining the Lawson Vendor Database in order to help minimize the “label” process and “undeliverable” 1099’s.

• Work towards decreasing the amount of Voids and/or Demand Check Requests. Include detailed information as to the reason for the request.

• Ensure the Vendor Maintenance deadline is met.


Education, Training and Experience

Required: High school graduate.

Minimum 2 years, full cycle A/P experience with emphasis in high volume data entry.

Working knowledge of Automatic Invoice Matching system (i.e., 3-way match) or mainframe A/P systems.

Full cycle, A/P experience with heavy volume of data entry between 70-100 invoices per day.

Preferred: Experience in hospital environment. Working knowledge of Lawson 9.01.


Skills or Other Qualifications Required: Familiar with electronic A/P invoice processing. Working knowledge of mainframe Accounts Payables systems required. Good organizational skills and the ability to troubleshoot problem invoices. Ten-key by touch and proficient computer skills including MS Outlook, Excel and Word. Ability to multi-task and prioritize work with heavy phone and email usage. Effective communication skills, both verbal and written.

Nearest Major Market: Orange County
Nearest Secondary Market: Los Angeles

Job Segment: Accounts Payable, Data Entry, Mainframe, Database, Finance, Administrative, Technology

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