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Department:  Business Services
Status:  Full Time
Shift:  1st

Job Specific Essential Functions:

  • Process and audit transactions accurately (i.e. all necessary approvals are in place, all supporting documentation is received, all other A/P P & P are adhered to including sales/use tax and 1099 reporting guidelines).
  • Resolve invoice discrepancies by following through on invoice issues with internal/external customers.
  • Process invoices timely to avail discounts offered by vendors and record the discount properly.
  • Audit invoices and check requests for accurate coding and reporting of sales/use tax.
  • Ensure all special payment handling instructions are adhered to (i.e. delivering checks to the requester and/or including documentation with the checks).
  • Maintain vendor records to assist in order to help minimize “undeliverable” 1099’s and returned checks.
  • Keep accurate files and records to ensure that all invoices, checks, and other documentation are readily accessible for other departments/users as needed.
  • Assist with development and maintenance of P.O. System including creating new items, updating existing items, removing unused items etc.
  • Work with department managers to understand actual expenses versus budget and P.O. processes.
  • Review and submit month-end accruals for each company to the Accounting Manager.
  • Process weekly check runs, gather all supporting documentation for checks, and file.
  •  Responsible for a high volume of Accounts Payable (A/P) invoices ranging between 30-40 per day.
  • Will also be responsible for preparing month-end A/P accruals and reconciling monthly vendor account statements and other special and/or month-end projects as needed.


Education, Training, and Experience Accounts Payable Specialist Required:

  • High school graduate.
  • Minimum 2 years, full-cycle A/P experience with emphasis in high volume data entry.
  • Full cycle, A/P experience with heavy volume of data entry between 30-40 invoices per day



  • Experience in a hospital environment.
  • Working knowledge of Sage 300 ERP.



Skills or Other Qualifications Required:


  • Familiar with electronic A/P invoice processing.
  • Working knowledge of mainframe Accounts Payables systems required.
  • Good organizational skills and the ability to troubleshoot problem invoices.
  • Ten-key by touch and proficient computer skills including MS Outlook, Excel, and Word.
  • Ability to multi-task and prioritize work with heavy phone and email usage.
  • Effective communication skills, both verbal and written.



License and Certifications Required:

  • N/A



  • N/A

Nearest Major Market: Orange County
Nearest Secondary Market: Los Angeles

Job Segment: Accounts Payable, Clinic, Accounting, Mainframe, ERP, Finance, Healthcare, Technology

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